Safety, Health and Wellbeing

Employee Assistance Program

Our role is to develop and assist in the implementation of the UWA safety, health and wellbeing programs in order to minimise the risk of injury, illness and property damage.

We provide consultancy and other services to promote best practice and legislative compliance in all University and related activities.

Further Information

EAP FAQs [PDF, 171.8 KB]
Updated 9 Sep 2015


Contacts

University staff members familiar with the EAP and available for further advice include:


Safety and Health

Phone (+61 8) 6488 2784

Email sean.ashton@uwa.edu.au


Employee Relations and Management Services

Phone (+61 8) 6488 3568

Email meagan.dilello@uwa.edu.au


Equity and Diversity

Phone (+61 8) 6488 2252

Email malcolm.fialho@uwa.edu.au

The University provides free, confidential and professional assistance to employees – and other people whose care is the responsibility of the employee – through the Employee Assistance Program (EAP).

The two service providers who currently offer the program on behalf of the University are:

  1. Objectives
  2. Services
  3. Procedures
  4. Attendance
  5. Confidentiality

Objectives

The Employee Assistance Program is intended for people who are experiencing difficulties of a personal or work-related nature. The EAP provides assistance for issues such as:

  • conflict resolution
  • coping with change
  • interpersonal relationships
  • marital and family problems
  • anxiety, stress, depression
  • trauma and critical incidents
  • alcohol and substance misuse
  • grief and loss issues
  • impact of financial and legal problems
  • coaching for managers and supervisors.

The University provides this service in order to promote a satisfying, safe and healthy work environment.

Employees, a person whose care is the responsibility of the employee, immediate family members, partners, and people in close relationships with staff may access the program. This extends up to 3 months after termination of employment at UWA.

Managers and supervisors are expected to support and encourage the use of the program by staff.

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Services

The program provides the following:

  • confidential and professional advice
  • feedback to the University on general organisational issues
  • assistance to the University in ongoing organisational development
  • assistance to senior staff to develop skills in employee management
  • quarterly statistics to the University for review of policies and procedures.

The service provider's role is to provide a short-term intervention service for issues that can generally be dealt with in six or fewer sessions. Further sessions may be made available upon a request to the University from the service provider. 

A Managers' Hotline service is also provided on 1300 361 008. This provides same-day telephone consultation for managers or supervisors, in dealing with difficult people issues – for example, when you are faced with a difficult staff/student management situation and would value the opportunity to talk it over and perhaps come away with some fresh ideas on how to manage it.

EAP is a confidential service. All staff members who act in a supervisory role can access the Managers' Hotline.

Online

Optum offers Optum Online, which provides advice and information to plan and prepare for the challenges of everyday life. At this website are factsheets, links to external websites and five-step programs designed to help you improve aspects of your personal life, work life and health and well-being.

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Procedures

Self-referral

Employees, a person whose care is the responsibility of the employee, immediate family members, partners, and people in close relationships with staff may access the program. Any eligible person may contact the service provider directly and arrange an appointment when there are issues to be discussed in a private and confidential setting without anyone in the University being involved. This is the typical way of accessing the EAP.

Suggested referral

The manager or supervisor may inform a staff member of the services provided by the EAP and suggest that the employee may benefit from using these services. Safety and Health representatives, Equity and Diversity advisers, or any other University employee may become aware of developing situations where EAP services could benefit fellow staff members and may suggest self-referral (in confidence) at an early stage.

It should be noted that employees are not obliged to use the services of the EAP following such suggestions.

Group conflict resolution

Where incidents or workplace conflict arise, and where managers or supervisors believe group facilitation will be effective, then involvement with an EAP service provider may be desirable.

Attendance may be either as an individuals or as a group. Group sessions, are additional to individual entitlements. Central funding of up to $1000 is available to assist with group conflict resolution service provision.

Trauma or critical incident

The manager or supervisor should be aware of the possible emotional impact of a work-related trauma or critical incident and referral options available to employees. Refer to the Critical Incident Counselling Procedure.

Specialist assistance

A person using the EAP may be referred to an appropriate agency where the nature of the problem is such that further professional help is considered desirable. The service provider may, upon referral to the specialist provider, liaise with them and continue to act as point of contact for the specialist provider.

The University does not meet the cost for such additional specialist services.

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Attendance

EAP services are available during work time and after hours through Optum.

Arrangements for time off during working hours to attend sessions will be the same as that which exists between supervisors and staff members for any other form of time off work. This may include an application for short leave or sick leave with the provision of the usual certificate requirements where necessary.

The University expects that supervisors would be supportive of employees wishing to use the EAP and, where practicable, provide flexibility for the employee to attend during work time.

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Confidentiality

Be assured that if you use the EAP, discussions with the service provider will remain confidential, although there are a few exceptions to this, and they will be explained in the consultation.

Staff members may decide that it will assist them if their supervisor is informed about their situation and how it is affecting their work. In such a case the staff member must give written permission to the service provider for a specified person to be contacted.

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