Safety, Health and Wellbeing

Task and activity planning toolkit

Our role is to develop and assist in the implementation of the UWA safety, health and wellbeing programs in order to minimise the risk of injury, illness and property damage.

We provide consultancy and other services to promote best practice and legislative compliance in all University and related activities.

The use of a standardised framework for task and activity planning, as part of a safe system of work, promotes a consistency of approach across the University. This helps ensure that all the necessary safety considerations have been addressed by adopting a risk management approach which is consistent with the nature of tasks and activities. A flowchart is provided for use as a step-by-step guide which should be employed from the earliest stages of planning work to assist both the University and workers in meeting their respective legal obligations.

  1. Planning Process Flowchart
  2. Standard Operating Procedures (SOP)
  3. Job Safety Analysis (Short term tasks)
  4. Job Safety Analysis (projects and longer term activities)
  5. Further Reading

Planning Process Flowchart

This is a step-by-step guide to help ensure compliance in planning tasks and activities. The sequential process, which the flowchart illustrates, is based on the principle that many aspects of University tasks and activities can be pro-actively risk assessed in terms of the working environment, the type of work carried out, worker competencies and other available resources including equipment and chemical substances.

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Standard Operating Procedures (SOP)

Pro-forma Standard Operating Procedure (SOP) to provide guidance for use of hazardous equipment

Copy and modify this document for items of hazardous equipment. It has several uses (1) it provides guidance for use (2) it acts as a risk assessment by addressing specific hazards and specifying control measures to ensure safe use (3) it can be used to record that an individual has been assessed as competent to use the equipment.

SOP pro forma [DOCX, 585.6 KB]
Updated 16 Sep 2020

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Job Safety Analysis (Short term tasks)

This approach to creation of a JSA is particularly suited to tasks consisting of a series of steps, each of which can be assessed for associated risks. It is intended for use on short term, often one-off tasks involving a small group of workers.

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Job Safety Analysis (projects and longer term activities)

This is a process which consists of describing the project work or activity and then analysing it to determine whether hazards will be encountered when it is carried out and how to put in place control measures to reduce the associated risks.

Step 1 - Describe the task or activity

Your description must be sufficiently detailed to enable it to be safety risk assessed. Detailed descriptions such as a Fieldwork Safety Plan or a Research Proposal would be expected to meet this requirement. For simple tasks, which require a short description, the space provided on the safety risk assessment forms themselves may be sufficient. Alternatively, the Method Statement pro-forma (below) presents a step-by-step description of work, including who does what and when, which is useful for providing instructions for repetitive work or when actions are to be carried out in a specific order.

Step 2 - Risk Assessment forms

Managers and Supervisors are responsible for the provision of safe workplaces. They own risk assessments for activities in workplaces under their control and workers must consult with them to enable completion of risk assessments, when required. See Further reading below - A Risk Based Approach to Compliant Task and Activity Planning; section 4.1; Who documents the planned work?

The subject specific risk assessment forms below are grouped together on this page for conveinience but are also accessed from various subject specific pages. If you need a single chemical, single use risk assessment then email UWA Safety and Health to get immediate, limited access to ChemAlert for this purpose.

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Further Reading

This document presents a streamlined, efficient approach to enhance management of health and safety and which ensures that risks are addressed at every stage of task and activity planning. It can be applied to almost any scenario where hazards and associated risks must be managed and helps to ensure that the University operates a safe system of work which promotes legal compliance.

The following document provides an overview of the hierarchy of regulatory instruments from State Acts down through the response of the University statutes, regulations and rules. It gives context to the documentary processes which the University uses to manage safety.

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