Safety, Health and Injury Management and Wellbeing

Newsletter June 2015

Our role is to develop and assist in the implementation of the UWA safety, health and wellbeing programs in order to minimise the risk of injury, illness and property damage.

We provide consultancy and other services to promote best practice and legislative compliance in all University and related activities.

Further Information

  • UWA Smoke Free
  • Become a first aid officer
  1. Safety Related Training 2015
  2. Objectives and Targets
  3. Incident Report Form - Notification - Changes
  4. Fieldwork Register Template
  5. Training Register Template
  6. Safety Action Tracking Template
  7. Health and Safety Inspection Schedule Record
  8. Chemical Corner
  9. Cold and Flu
  10. Health Checks - On Campus
  11. Mental Health Policy Review Completed
  12. Smoking Policy Review Completed
  13. University Safety Committee
  14. Previous Safety and Health Newsletters

Safety Related Training 2015


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Objectives and Targets

UWA Safety Objectives and Targets have been endorsed by the University Safety Committee and approved by the SDVC. Safety, Health & Wellbeing will be introducing these across the University and reporting on a quarterly basis with the first report (June – September 2015) to be available by 9 October 2015. The Objectives and Targets are designed to drive improved work health and safety understanding, compliance, and engagement and will put a strong focus on:

  • Prompt reporting, investigation and action close out of incidents, hazards and near misses.
  • UWA personnel having appropriate training, knowledge and skills on health and safety.
  • Senior management demonstrating active and visible leadership in health and safety matters.

The information obtained will be used to monitor our safety performance and identify areas for improvement, and will also assist the University to achieve public sector agencies’ reporting obligations. We would encourage all senior leaders to participate and champion this initiative by becoming aware of their responsibilities towards achieving each target. This may include registering for training courses and understanding incident reporting requirements. Reporting against the targets will be quarterly, commencing July 1, 2015.

For more information:

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Incident Report Form - Notification - Changes

The UWA SH&W Objectives and Targets has notification of incident, injuries and near misses within 24 hours as a target. Early notification is vital to preserve the health and wellbeing of university personnel. There may be cases where immediate medical assistance or opinion is required or legal requirements to preserve the scene of the incident. To aid in this process, modifications have been made to Part I of the Incident/Injury/Near Miss Report Form: Confidential Incident / Injury / Near Miss Report Form [DOC, 450.0 KB] When the form is completed online it can be sent directly to SH&W and a copy will be saved on your computer desktop. More information on reporting:

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Fieldwork Register Template

Many Schools are using the Health and Safety ‘Field work Register’ template for monitoring fieldwork in rural and remote areas. The University Safety Committee has endorsed the mandatory use of this template or an equivalent process. Template - Health and Safety Fieldwork Register Fieldwork in rural and remote areas:

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Training Register Template

This template has been made available to assist sections record of training. Such records will enable a profile of a staff member's competence to be established and the training that has been undertaken by the University. Training register template [XLSX, 136.6 KB]

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Safety Action Tracking Template

This template has been made available to assist sections and Health and Safety Committees lodge and track safety activities and issues. Action tracking register template [XLSX, 43.0 KB]

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Health and Safety Inspection Schedule Record

This Inspection Schedule Record has been made available to assist sections and Health and Safety Committees lodge and track inspections and corrective actions. This schedule uses a traffic light format. Health and safety inspection schedule record [XLSX, 13.6 KB]

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Chemical Corner

Chemical Management Guidelines: The Chemical Management Guidelines have been ratified by the University Safety Committee and are now available. They can be downloaded from

These guidelines outline how to safely use, store and dispose of the myriad of chemicals we work with every day at UWA in our laboratories, workshops, kitchens, grounds and studios. Part A provides an overview of necessary steps to ensure compliance within UWA. Part B gives more detailed information on individual subjects within chemical safety, management and the relevant legislation. Part C comprises appendices including a glossary of terms and advisory materials. Safety, Health and Wellbeing is available to advise on the implementation of chemical management and welcomes feedback on the new Chemical Management Guidelines.

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Cold and Flu

A cold is an infection which affects the nose and throat. Colds are caused by viruses. Colds are not serious, but they can lead to other infections, especially in children. Flu (influenza) is a common and highly contagious virus that affects your respiratory system. It is not the same as the common cold. It can be a mild to serious illness, and can cause death in young children, older adults and people with weakened immune systems. The Department of Health has a website which covers information on:

  • Common Cold
  • Flu (influenza)
  • Flu (influenza) pandemic
  • Flu (influenza) vaccine
  • Pneumonia

The best way to prevent catching the flu is to have the flu vaccination. Follow these tips to help avoid, or to stop yourself giving it to others:

  • Cover your nose and mouth with a tissue when you cough or sneeze
  • Throw used tissues in the bin
  • Wash your hands often with soap and water or use antibacterial hand sanitisers, especially after you cough
  • Try to avoid close contact with people who have flu symptoms
  • If you have the flu, stay home and limit your contact with other people

Department of Health has a website: Learn more about hand hygiene and protecting yourself from the flu:

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Health Checks - On Campus

If you haven't had a health check for some time you may like to take advantage of the free checks on offer with a registered nurse at the end of June. Taking place at 55 Broadway, 20-minute checks are available on July 2, 7, 8 & 9. Book your spot online.

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Mental Health Policy Review Completed

The Mental Health policy has been updated as part of the regular review of policies. The policy deals with the mental health of both staff and students, and general health and wellbeing. In the process of reviewing the Mental Health Policy, and as a result of our consultations with areas beyond HR, (e.g. Student Services, Med and Health Services, Fit for Study, Complaint Resolution, Guild, Counselling Services) it became apparent that the Disability and Medical Conditions also needed updating. The Mental Health policy deals with additional challenges including those relating to a range of states of mental health, including maintaining a mentally healthy campus culture, commitment to mental health training, and dealing with disclosure and reasonable accommodations.

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Smoking Policy Review Completed

The UWA Smoking Policy has been reviewed and approved. The most significant change has been the inclusion of E Cigarettes. Smoking Policy:  Further information including frequently asked questions, resources, and smoking cessation services:

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University Safety Committee

The University Safety Committee last met on Tuesday the 16th June 2015. The next meeting is on Tuesday 11th August 2015. Approved minutes from previous meetings are available from the Safety, Health and Wellbeing website.

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Previous Safety and Health Newsletters

For those who have missed out on our earlier editions, copies of previous newsletters can be obtained from the following web site: . All are encouraged to distribute relevant safety information in your workplaces.

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