Safety, Health and Injury Management and Wellbeing

Newsletter September 2016

Our role is to develop and assist in the implementation of the UWA safety, health and wellbeing programs in order to minimise the risk of injury, illness and property damage.

We provide consultancy and other services to promote best practice and legislative compliance in all University and related activities.

Further Information

  • UWA Smoke Free
  • Become a first aid officer
  1. Safety Related Training 2016
  2. Drones - Changes in regulations - Affecting educational, business and research usage
  3. Health and Safety Induction
  4. Traffic Light System Collated Responses and Reporting Summary (Jan - Jun 2016)
  5. UWA Safety and Health Risk Register Review and Update
  6. Domestic Violence Support
  7. Mental Health Week 2016 - Wellbeing Activities and Workshops
  8. Concur and Healix International
  9. Chemical Corner - We are back!
  10. University Safety Committee
  11. Previous Safety and Health Newsletters

Safety Related Training 2016

  • Coping with Change and Uncertainty Workshop. Dealing with significant change both in and outside of the workplace can be challenging. This 1 hour workshop provides an overview of the stages of change, the common emotional responses to change and strategies to support colleagues, build resilience and improve team morale. The workshop will be facilitated by Tasha Broomhall of Blooming Minds. Tasha has extensive experience in psychology, employment and psycho-social rehabilitation.
  • Stress Management Workshop. This half day workshops looks at how to identify the sources of stress in your life and how to implement effective stress management techniques.
  • Mental Health First Aid (Blended Learning). In this course participants learn about the common mental health conditions and how to provide initial support for colleagues or friends who may be experiencing a mental health issue. The half day workshop is preceded by approximately 4 hours of online training.
  • Work Health and Safety for Managers and Supervisors course, new format with one half day workshop (NOTE - ONLINE COMPONENTS ARE REQUIRED TO BE COMPLETED PRIOR TO ATTENDANCE). Centrally organised workshops in 2016 are scheduled for: Tuesday 8th November 2016. Local Workplace organised workshops can be arranged with Safety, Health and Wellbeing. For information on workshops go to this webpage: https://www.safety.uwa.edu.au/induction-and-training/courses/work,-health-and-safety-for-managers-and-supervisors-course

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Drones - Changes in regulations - Affecting educational, business and research usage

The January newsletter had information on drones including that the Civil Aviation Safety Authority (CASA) had released a video and brochure to inform people of the safety rules surrounding drones. There are changes coming from the the 29th of September. All users and supervisors of persons using drones should make themselves aware of the legal requirements.

People and organisations wanting to fly commercial drones with a maximum take-off weight of less than two kilograms no longer need to apply for a certificate and licence from the Civil Aviation Safety Authority. This means very small commercial drone operators can avoid the requirement to pay about $1400 in regulatory fees, as well as the need to develop manuals and other documentation. There is also a requirement to complete an online notification process so CASA has the details of all under two kilogram commercial drone operators. Operators must acknowledge they know and will follow the strict operating conditions and will comply with the Civil Aviation Act and regulations. Penalties can be issued by CASA for breaches of the regulations.

The operating conditions for under two kilogram commercial drones include only flying during the day and in line of sight, no flying within 30 metres of people, no flying above 120 metres, no flying within 5.5 kilometres of a controlled airport and no flying over populous areas such as beaches, parks and sporting ovals. Drones must not be flown in an area near emergency operations such as firefighting, accidents or search and rescue.

Anyone who wants to operate an under two kilogram commercial drone outside the standard operating conditions must apply to CASA for a remotely piloted aircraft operator’s certificate and a remote pilot licence. The new rules also introduce a category for landholders which means drones up 25 kilograms can be operated without the need for CASA approvals. This can be done as long as the drone is only operated on the landholders or leaseholder’s own property and there is no remuneration. The notification requirement applies.

Remotely piloted aircraft (RPA) system resources and links: https://www.casa.gov.au/operations/standard-page/rpa-resources-and-links  
The remotely piloted aircraft eLearning module is recommended for anyone operating an RPA, including for educational, business or research purposes: https://services.casa.gov.au/elearning/casa_101/  
For drone specific information: https://www.casa.gov.au/aircraft/landing-page/flying-drones-australia

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Health and Safety Induction

The new staff Health and Safety Induction (hosted in Elmo), which replaced the old three module version, has been made available in Blackboard for those who cannot access the staff version. The Blackboard version will be available for visiting academics, post-graduate students (who do not have a staff number), undergraduate students, casual workers and volunteers.

This induction will take less time than the previous version and has more specific information related to UWA. NOTE: As completion data will not be collected in the HR system Alesco any Staff (including Post Graduate students with a staff number) will not be included in the tracking of completion.
Students: https://www.safety.uwa.edu.au/induction-and-training/induction-and-training/online-health-and-safety-induction-for-students
Non staff: https://www.safety.uwa.edu.au/induction-and-training/visitors  

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Traffic Light System Collated Responses and Reporting Summary (Jan - Jun 2016)

Over the course of successive TLS periods there has been continued improvement in health and safety management across the University. Reports were collected from 66 work areas for the January to June 2016 reporting period. The mean average for all reporting areas is 3.5 (compared with 3.3 for the previous reporting period) with 88% of all scores 3 or 4 (compared with 79% for the previous reporting period). The next reporting period will be for July to December 2016 with calls for submissions being made in February 2017.

The Traffic Light System documents are available (Pheme log in required) at:
https://www.safety.uwa.edu.au/management/monitoring/monitoring-process-results
Traffic Light System information and procedure is available at:
https://www.safety.uwa.edu.au/management/monitoring/traffic-light

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UWA Safety and Health Risk Register Review and Update

Minor updates have been made with some additional controls added. Also the inclusion of the residual risk scores for consequence, likelihood and exposure are now documented (Version 1.6). Proposed changes have also been made for a more detailed review in 2017.

https://www.safety.uwa.edu.au/management/risk-register

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Domestic Violence Support

A range of support is available to staff dealing with domestic violence situations. These include:

  • access to leave options such as personal leave or short leave
  • access to expert counselling and other support services
  • ability to change work hours, contact details and location
  • flexible working arrangements
  • potential return-to-work options

Find out more about UWA’s leave and support options at https://www.hr.uwa.edu.au/policies

For confidential assistance and counselling call our employee assistance provider Optum, on 1300 361 008 (24 hours).
For immediate emergency assistance on campus call UWA Security on 6488 2222 (24 hours).

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Mental Health Week 2016 - Wellbeing Activities and Workshops

This year the theme is Act, Belong, Commit which focuses on keeping people mentally healthy, building individual and community resilience and preventing mental illness. Read on for details of how you can get involved in 'Act, Belong, Commit' activities at UWA over the week.

Act, Belong, Commit Guest Speakers (11th October,12:15pm-1:00pm, Carpe Diem Studio) Garth Civil and Stuart Parks are WA Firefighters and ambassadors of the 'Act, Belong, Commit' message. They will be sharing some insights into how mental health has touched their lives, their personal and professional perspective on the Act, Belong, Commit principle along with some team building activities.

Going Slow - A Mindful Arts Tour (12th October, 12:00pm -1:00pm, LWAG) This guided tour of the Lawrence Wilson Art Gallery encourages your mind to slow down by focusing your attention on the artworks in front of you, much like a mindfulness exercise where your mind settles on the breath. The tour commences with a brief discussion on the art of observing and then re-convenes after the tour for people to share what emerged.

Act, Belong, Commit - Picnic, Pledge 'n' Play (13th October, 12:00pm-1:30pm, Riley Oval) Grab a group of colleagues to share a leisurely picnic lunch and go in the draw to win a $50 gift voucher. For those who wish to ‘Act’ you can try your hand at a variety of Yard Games for some light hearted competition.

For more information and to register for these activities go to the Mental Health Week 2016 web page: https://www.safety.uwa.edu.au/health-wellbeing/well-being/mental-health/mental-health-week-2016

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Concur and Healix International

Concur replaced Trobexis as the UWA Travel Management System on 19th September 2016. Healix will replace International SOS as the UWA Medical and Security Travel support provider from 30th September 2016. Healix will provide UWA travellers with 24/7 medical, security and traveller assistance as well as pre departure information and advice. Healix can be contacted on +61 (0)7 3164 9532. Travellers can also contact Healix at [email protected]  for non-urgent enquiries. For the most up to date travel and security advice travellers can either contact Healix or visit their Travel Oracle at: https://traveloracle.healix.com/uwa/  Users are able to create their own profile (for Policy Number enter: UWA16349) and access a range of services and information. UWA travellers to higher risk countries will also receive a Pre Travel Advisory email 30 days or less prior to their planned travel to these countries.

Healix can be contacted at any time on +61 (0)7 3164 9532 or via email at [email protected]  for non-urgent enquiries.

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Chemical Corner - We are back!

We’re from the dark side! (But we were once like you…)

The lab was well organised, tidy and busy. Science was being done by people who really knew their stuff and were a little bemused to find two ‘health and safety’ interlopers intruding on their working day. We understand, really we do, you’re up to your eyeballs in digesting, quantifying, streaking, staining, cutting or quite literally eyeballs using skills and knowledge it’s taken years to acquire! Been there – that’s how I got into this game. Done the streaking, dab hand at dissection (though not of eyeballs), earned my stripes staining, cloning and amplifying. Banged my head on desks, computers, and a wide variety of machines refusing to go ping! Stared wide-eyed at idiots demanding these SDS thingies and JSA and god knows what else (are they for real?).

Amazing what half a kilo of unstable reagent will do for your attitude. I shudder to recall how I bounced that stuff across uneven paving to the lab to catalogue ‘old lab stuff for disposal’. They were two brown bottles of Celloidin flakes, probably from the sixties; way to old for any chemical safety info on their charmingly kitsch yellow labels. They were my introduction to the bomb-disposal robot and the phrase ‘critical incident’.

Those two large brown bottles were years ago now – the well organised lab staffed with dedicated capable people? That was weeks ago. Sitting quietly on a shelf was a small brown bottle, probably from the sixties with a charmingly kitsch yellow label devoid of any safety info. So when we intrude, please understand, we were once like you…. And like you, we know our stuff, so please roll your eyes and let us annoy you just for a bit – we’ll go back to the dark side as quickly and as quietly as we can.

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University Safety Committee

The University Safety Committee last met on Tuesday the 9th August 2016. The next meeting is on Tuesday 11th October 2016. Approved minutes from previous meetings are available from the Safety, Health and Wellbeing website. https://www.safety.uwa.edu.au/people/committees/safety

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Previous Safety, Health and Wellbeing Newsletters

For those who have missed out on our earlier editions, copies of previous newsletters can be obtained from the following web site: https://www.safety.uwa.edu.au/newsletter . All are encouraged to distribute relevant safety information in your workplaces.

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