Workplaces have a legal entitlement to nominate and elect Health and Safety Representatives to provide a number of functions to assist in the provision of safe workplaces and safe work practices.
These are for the benefit and wellbeing of employees and other persons in the workplace.
There are about 80 nominated UWA workplaces which have been allocated according to administrative and geographical criteria. Most of these workplaces have elected Health and Safety Representatives who are available to assist with health and safety related matters.
To become a Health and Safety Representative (HSR) you must be an employee who works at the workplace and has:
Health and Safety Representatives have legal entitlements under health and safety legislation:
Further information is available at roles and responsibilities.
Other considerations of being a Health and Safety Representative are that they:
Three processes are involved in the election of a Health and Safety Representative: notice or invitation for election, consultation, and finally the election process. If after due consultation there is only one nominee, then this person may be appointed. Otherwise a secret ballot is required within the relevant workplace, which is arranged by UWA Safety, Health and Wellbeing and the Unions.
Calls for nominations at the University are made in March each year for all workplaces which at the time do not have a current Health and Safety Representative (HSR) or for which the current HSRs two year term is about to expire. The call for nominations is via an All-staff communication. The aim is to have all Health and Safety Representatives declared by the end of April.
At other times of the year you should:
Once elected you will be advised by UWA Safety, Health and Wellbeing (for annual call for nominations) or you should contact UWA Safety, Health and Wellbeing (for nominations at other times) to confirm your election. UWA Safety, Health and Wellbeing will provide written notification to the management of your workplace of your election.
Within 14 days of being elected you need to complete a notification form and then send it to UWA Safety, Health and Wellbeing (step 7 below).
The form is available at notification of election and registration of a health and safety representative form.
1. Click File; Save As and save it to your PC as YourName-HSR.
2. Open your saved copy of the form.
3. Click on Highlight Existing Fields in the top right to make the shaded boxes for entering text appear.
4. Complete PART ONE using the University address
5. Complete PART TWO.
6. Complete PART THREE using your full University address which must include your UWA mail bag number:
7. Send the completed form to UWA Safety, Health and Wellbeing. We will record the details then send your form to WorkSafe WA.
After UWA Safety, Health and Wellbeing have sent your form to WorkSafe WA, they will issue you directly with a Health and Safety Representative starter kit and WorkSafe number, which should be prefaced with the year of issue and which is only valid for two years or upon resignation, whichever occurs first. WorkSafe WA will ensure you receive relevant safety related information whilst you continue to have a current Health and Safety Representative number.
Please advise UWA Safety, Health and Wellbeing of your HSR number so that the List of Health and Safety Representatives on our webpage can be updated, see: Health and Safety Personnel. We will also ensure that you are included in the Health and Safety Representative email group and able to participate in the annual call for Health and Safety Representative nominations on the University Safety Committee.
You are required to complete an introductory 5-day Health and Safety Representative course within one year of becoming elected. If you have not already completed such a course refer to Health and Safety Representative course service providers
As a Health and Safety Representative you should: